Project Handover

The project handover process includes several key steps:

• Planning: Define deliverables and establish timelines
• Collating documentation: Gather all necessary project files, including drawings, specifications, and reports.
• Review and validation: Ensure all documents meet client requirements and regulatory standards.
• Packaging deliverables: Organise files into a structured, easily navigable format
• Transfer to the client: Deliver the final package digitally or physically, depending on the agreement.

Bluebeam supports each of these stages with features designed to digitise and simplify document management, ensuring a seamless handover experience.

While project completion signifies the end of construction or implementation, handover involves transferring ownership and operational responsibility to the client.

• Completion focuses on finalising the work and meeting contractual obligations
• Handover involves ensuring the client has all the tools and documentation needed for ongoing use and maintenance of the project

Bluebeam bridges this gap by enabling teams to prepare, review, and package deliverables efficiently during both phases.

A project is deemed to have completed the handover and closure phase when:

• All deliverables have been reviewed and approved by the client
• Necessary training or onboarding has been provided
• Outstanding issues, such as snag lists or punch lists, are resolved

Bluebeam’s markup and collaboration tools facilitate effective communication between teams, ensuring that all outstanding issues are addressed promptly before final sign-off.

Handover can be stressful, which is why you need solutions that help you finish the job with confidence. Construction professionals around the world trust Bluebeam software to help them simplify project handover with smart document management tools for organising and delivering comprehensive handover packages. With Bluebeam, facilities managers can easily access up-to-date project information digitally, with as-builts and documentation all in one easily searchable place.

Handover packages should be both comprehensive and easy to navigate, so it’s important to use software that’s specifically built for preserving rich project data (markups, snag lists, comments, etc.) from design to completion. Bluebeam software is designed especially for AECO professionals and built around the PDF open standard. It also allows you to take advantage of smart, dynamic tools for organising project files into easily searchable handover packages that provide comprehensive, accurate insights into every phase of the construction process.

Successful project handover hinges on:

• Clarity of documentation: Ensure that all files are accurate, up-to-date, and relevant
• Digital accessibility: Provide documents in an accessible, digital format
• Effective communication: Maintain clear communication between all stakeholders
• Validation: Confirm that the handover package meets contractual and operational requirements

Bluebeam’s cloud-based solution allows for real-time collaboration and document review, making it easier to meet these key points.

Responsibility for project handover typically lies with the project manager or contractor. However, the client, facilities manager, and other stakeholders also play crucial roles in ensuring a smooth transition. Bluebeam facilitates this collaboration by providing a centralised platform where all parties can review, comment on, and approve documentation in a single environment.